Privacy Policy

Effective Date: 14 Jan 2026
Last Updated: 14 Jan 2026

1. Introduction

1.1 Our Commitment to Privacy

Brand Vaarta (“Brand Vaarta”, “we”, “us”, “our”) respects your privacy and is committed to protecting the personal data shared with us. This Privacy Policy explains how we collect, use, store, disclose, and safeguard personal information obtained through our website https://www.brandvaarta.in, its subdomains, and associated services (collectively, the “Services”).

We operate in accordance with applicable Indian data protection laws, including the Information Technology Act, 2000, associated rules, and principles of the Digital Personal Data Protection Act, 2023 (DPDP Act).

1.2 Scope of This Policy

This Privacy Policy applies to information collected through:

  • Our website and digital platforms

  • Business inquiries, quotation forms, and contact forms

  • Email, phone, WhatsApp, or other official communication channels

  • Order placement, onboarding kit requests, and sample requests

This policy applies to:

  • Website visitors

  • Business clients (“Clients”)

  • Individuals designated by Clients to receive gifts or kits (“Recipients”)

1.3 Acceptance of This Policy

By accessing or using our website or Services, you acknowledge that you have read, understood, and agreed to this Privacy Policy. If you do not agree, please discontinue use of the website and Services.

1.4 Definitions

  • Personal Data: Information relating to an identifiable individual, such as name, contact details, or address.

  • Client: Any business, organization, or authorized representative engaging Brand Vaarta for corporate gifting or branding services.

  • Recipient: An individual designated by a Client to receive a corporate gift or employee kit.

  • Processing: Any operation performed on Personal Data, including collection, storage, use, sharing, or deletion.

  • Services: Corporate gifting, employee onboarding kits, branded merchandise, logistics, and related services offered by Brand Vaarta.

2. Information We Collect

2.1 Information You Provide Directly

We may collect Personal Data when you:

  • Submit inquiries or request quotations

  • Place orders or request samples

  • Communicate with us via email, phone, or WhatsApp

  • Subscribe to newsletters or updates

This information may include:

  • Name, email address, phone number

  • Company name and designation

  • Billing or shipping address

  • Order requirements and customization details

2.2 Information Provided About Recipients

For fulfillment of corporate gifting and onboarding kits, Clients may provide Recipient details such as:

  • Recipient name

  • Delivery address

  • Contact number (if required for logistics)

Client Responsibility:
Clients confirm that they have the lawful authority to share Recipient data with Brand Vaarta solely for order fulfillment and delivery purposes.

2.3 Information Collected Automatically

When you browse our website, we may automatically collect limited technical data such as:

  • IP address

  • Browser and device type

  • Pages visited and time spent

  • Referring URLs

This data is used only for analytics, security, and website improvement.

3. How We Use Personal Data

We use collected data for the following purposes:

3.1 Service Delivery

  • Processing and fulfilling corporate orders

  • Customization, packaging, and logistics coordination

  • Delivering products to designated Recipients

  • Managing client communication and support

3.2 Communication

  • Responding to inquiries and requests

  • Sharing order confirmations and updates

  • Sending marketing communications only with consent

Recipient data is never used for marketing by Brand Vaarta.

3.3 Business Operations

  • Website analytics and performance monitoring

  • Fraud prevention and security

  • Internal accounting, compliance, and record keeping

3.4 Legal & Regulatory Compliance

  • Compliance with GST, tax, and corporate laws

  • Responding to lawful government or regulatory requests

  • Enforcing legal rights and policies

4. Legal Basis for Processing

We process Personal Data based on one or more of the following legal grounds:

  • Consent – where explicitly provided

  • Contractual necessity – to deliver agreed services

  • Legitimate business interest – operational efficiency and security

  • Legal obligation – compliance with Indian laws

Recipient data is processed strictly to fulfill contractual obligations with Clients.

5. Data Sharing & Disclosure

Brand Vaarta does not sell Personal Data.

We may share data only with:

  • Courier & logistics partners (for delivery)

  • Payment gateway providers (secure transactions)

  • Technology service providers (hosting, analytics, email systems)

  • Government authorities when legally required

All third parties are contractually bound to maintain confidentiality and data security.

6. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect Personal Data against unauthorized access, loss, or misuse.

While we follow industry standards, no digital system is completely secure, and users are responsible for maintaining confidentiality of their credentials.

7. Data Retention

Personal Data is retained only as long as necessary:

  • Client data: For active business relationships and legal compliance

  • Transaction data: As required by tax and accounting laws

  • Recipient data: Only until order completion and issue resolution

  • Marketing data: Until consent is withdrawn

Data is securely deleted or anonymized thereafter.

8. Your Rights

Subject to applicable law, you may have the right to:

  • Access your Personal Data

  • Request correction of inaccurate data

  • Request deletion (where legally permissible)

  • Withdraw consent for marketing communications

Requests may be made by contacting us as outlined below.

Recipients are encouraged to contact the original Client first, though Brand Vaarta will cooperate where legally required.

9. Cookies

Our website uses cookies for:

  • Essential site functionality

  • Analytics and performance monitoring

  • Preference settings

You may manage cookie preferences via your browser settings. Disabling cookies may impact website functionality.

10. Third-Party Links

Our website may contain links to third-party websites. Brand Vaarta is not responsible for the privacy practices or content of such external sites.

11. Policy Updates

We may revise this Privacy Policy periodically. Updates will be posted on this page with a revised “Last Updated” date. Continued use of our Services constitutes acceptance of the updated policy.

12. Contact & Grievance Redressal

For privacy-related questions, concerns, or requests, please contact:

Brand Vaarta
Email: team@brandvaarta.in
Website: https://www.brandvaarta.in

We will address concerns in accordance with applicable Indian laws.